01
01
Live Product Catalog
Real-time stock with age-restricted SKU flagging. Each client sees their own pricing and only the assortment they are licensed to purchase.
- Individual pricing
- Age-restricted SKUs
- Live stock levels
Liquor & Spirits Wholesale
The wholesale liquor portal
that runs compliance for you
Give every wholesale buyer a self-service portal with real-time stock, tiered pricing, and automatic license compliance checks — synced live with your ERP.
License ComplianceManager DashboardClient PortalAI Orders
100%Compliance automated
3Installment deadlines tracked
0Manual checks needed
AIAI-powered queries
The problem
Alcohol compliance is a legal minefield
Expired permits mean blocked orders, fines, and audit exposure. Yet most distributors still track licenses in spreadsheets — or not at all.
Expired permits block orders
A client's license lapses on December 31st. You find out in February when the fine arrives. Every order shipped in January was illegal.
Spreadsheet license tracking
Permit numbers, expiry dates, renewal reminders — scattered across Excel files, emails, and sticky notes. One missed renewal is one audit away from a crisis.
Clients calling sales for compliance status
"Is my license OK to order?" — your reps field these calls daily instead of selling. Compliance should be self-service.
Compliance + AI
Built-in compliance with AI document processing
Every client account is linked to their alcohol permit. The system reads it, tracks it, and blocks orders automatically when the permit expires or a payment is overdue.
AI-powered document intake
Upload a scanned license or payment proof without filling any form. AI auto-classifies the file and pulls all the fields: permit number, type (A/B/C), issuing authority, dates, payment amounts, and transfer references.
Smart auto-approval
Documents with ≥80% AI confidence are approved automatically. Duplicate detection by permit number or transfer reference prevents double-submissions.
3-installment payment tracking
AI matches payment proofs to licenses via transfer reference. Jan 31 / May 31 / Sep 30 deadlines tracked per client; overdue installments trigger automatic order blocking.
Automatic order blocking
Orders from clients with expired licenses or overdue installments are blocked at checkout, enforced server-side. No manual step, no human error.
Admin review & correction
Partial extractions surface missing fields for manual correction. Approve or reject with required notes directly from the dashboard.
Full audit log
Every action, AI extraction result, approval, rejection, and override is timestamped with raw AI responses. Ready for inspection at any time.
Manager dashboard
Your compliance command center
One screen to see the compliance status of every client — filter by ALLOWED / PENDING / BLOCKED, review documents, and act in one click.
Client compliance overview
All clients in one table with live compliance status. Filter by ALLOWED, PENDING, or BLOCKED to prioritise your review queue.
Document review queue
Approve or reject uploaded licenses and payment proofs directly from the dashboard. One click to confirm, one click to request resubmission.
Expiry alerts
See which licenses expire within 30, 60, or 90 days. Send renewal reminders before it becomes a problem.
Payment installment tracker
Which clients have paid all three installments? Which ones are partial or missing? The tracker shows it instantly.
Override with note
Need to make an exception? Override any block with a manager note — all overrides are logged and visible in the audit trail.
What you get
Everything a liquor distributor needs,
nothing they don't
A white-label portal deployed on your domain — compliance built in, connected to your ERP, live in 2 weeks.
02
02
Client Account Portal
Each buyer has their own dashboard showing license status, order history, invoices, and delivery tracking. Compliance is visible — no calls to sales.
- License status widget
- Order history
- Invoice downloads
03
03
24/7 Online Ordering
Clients place orders any time. Compliance is checked at checkout — non-compliant accounts can't proceed. Confirmed orders land directly in your ERP.
- 24/7 self-service
- Compliance gate at checkout
- Auto-confirm in ERP
04
04
Orders Go Directly into Your ERP
Every confirmed order is created in your accounting system automatically — no re-entry, no delays. Stock levels and prices sync live so your portal always reflects what's actually available.
- Fakturownia
- Enova365
- API / custom ERP
Accounts Receivable
Stop chasing unpaid invoices
Overdue balances are tracked automatically. Reminders go out on schedule. Clients who don't pay get blocked from ordering — no manual follow-up needed.
Overdue invoice dashboard
Full list of unpaid invoices with aging buckets: 0–30, 31–60, 61–90, 90+ days. Total exposure visible at a glance.
Automatic payment reminders
Email reminders sent to clients at configurable intervals — due date, +7, +14, +30 days. No manual follow-up needed.
Order blocking on overdue debt
Clients exceeding a configurable overdue threshold are blocked from placing new orders automatically until the balance is cleared.
Per-client receivables view
Outstanding balance, invoice list, payment history, and last reminder sent — all in one place per client.
Escalation workflow
Invoices overdue 60+ days are flagged for manager review with a suggested next action.
Aging report export
Exportable summary of total exposure by aging bucket across all clients. Ready for finance or board review.
The process
Live in 2 weeks. Compliance included.
Our deployment maps your license types, installs the compliance module, and connects your ERP — no long IT projects.
01
Discovery call
We map your license types, installment schedule, and ERP system. 90 minutes, no fluff.
02
Compliance setup
We upload existing client licenses, configure blocking rules, and set installment deadlines.
03
ERP + portal connection
Stock, prices, and orders connected to your existing system. Your data, no migration required.
04
Go live
Invite your clients. Compliance runs automatically. Your team focuses on sales, not spreadsheets.
Next level
Add an AI agent that
handles orders and compliance queries
Extend the portal with a Telegram or WhatsApp AI agent. Clients message "I need 50 bottles of X" — the order lands in your ERP after a live compliance check.
Learn more about our approach to AI-powered process automation.
Natural language ordering
Clients order the way they talk. The agent understands product names, SKUs, and quantities — and checks compliance before confirming.
WhatsApp & Telegram
No new app, no login friction. Works in the messengers your clients already use every day.
Compliance status on demand
"Is my license still valid?" — answered instantly, 24/7, without a sales rep or compliance officer touching it.
How It Works
1
Catalogue Blocked — Licence Expired
When a client's alcohol sales licence has expired, the portal blocks access to the entire product catalogue. The client sees a clear message explaining why — and what they need to do next. No workaround is possible.
2
Document Upload Form
The client opens the compliance upload form directly from the portal. They can submit their alcohol sales licence and payment schedule in one step — no email, no manual handoff to a sales rep.
3
AI Validates the Licence
Google Gemini Vision processes the uploaded documents automatically — classifying type, extracting permit number, validity dates, issuing authority and payment schedule, then confirming the licence as active. The client can see the verified status immediately on their documents page.
4
Catalogue Restored — Licence Active
With a valid licence confirmed, the client regains instant access to the full product catalogue, with real product images and live pricing. Compliance is re-enforced on every subsequent session without any manual step.
5
Client Places an Order
The client selects products and fills out the order form directly inside the portal. All ordering rules — minimum quantities, product eligibility — are enforced in real time at this layer.
6
Order Confirmed — Appears in ERP
Once submitted, the order is confirmed to the client and automatically pushed to the distributor's ERP system. No manual re-entry, no delay — the sales team sees the order the moment it's placed.
Pricing
Simple, transparent pricing
Fixed project fee to deploy, then €60/mo for hosting & support. Additional features quoted as feature packs on request.
Starter
€ 3,490
setup + €60/mo hosting
- Compliance module included
- Up to 20 client accounts
- Basic license tracking
- ERP integration (1 system)
- Order management
- Email support
Most Popular
Growth
€ 6,490
setup + €60/mo hosting
- Full compliance automation
- Unlimited client accounts
- Installment payment tracker
- Manager compliance dashboard
- Document review queue
- Expiry alerts (30/60/90 days)
- ERP + warehouse sync
- Priority support
AI Add-on
+ € 990
setup + €149/mo add-on
- AI compliance status queries
- Natural language ordering
- WhatsApp bot integration
- Telegram bot integration
- Automated renewal reminders
- PL / EN language support
Need a custom scope? Book a call →
From operators who switched
Compliance used to mean a weekly spreadsheet audit and reminder calls for every client. Now it's automatic — renewals, installments, order blocks. It just works.
Our sales team fielded 15 calls a day asking about license status. That's gone. Clients check the portal themselves.
See it live in 30 minutes
We'll walk you through a live demo — compliance module, manager dashboard, and client portal — with your license structure in mind.